FREE Professional FRD Template for BAs

Functional Requirements Document (FRD) — Real-World, Professional Template

A professional Functional Requirements Document (FRD) is more than a checklist — it’s a blueprint that connects business goals to working software. This template follows real-world practice but must be tailored to the company context, delivery model (Agile vs Waterfall), and project size to be effective.
What’s inside (overview):
• Document Control & Approvals for auditability
• Scope, Stakeholders, Assumptions/Dependencies/Constraints for governance
• Users, Roles & Permissions (RBAC)
• Functional Requirements (FR-IDs) with Gherkin Acceptance Criteria
• Process Documentation (BPMN/flowcharts, As-Is/To-Be)
• Data Model & Dictionary, ERD, data lifecycle
• Integrations & API Contracts (endpoints, auth, rate limits, error handling)
• Business Rules (rule IDs, triggers)
• Non-Functional Requirements (performance, security, availability, compliance)
• UAT Plan & Sign-Off, Traceability Matrix, Risks & Issues
• Rollout, Training & Change Management
This format is proven across banking/fintech, SaaS, telco, healthcare, and public sector—and adapts well to Agile feature specs (Epic/Story detail) or classic SDLC. If you’re a Business Analyst, Product Owner, Systems Analyst, or Solution Architect, save this for your next delivery.